CONSTITUTION / STATUTES
NON-RESIDENT NEPALI ASSOCIATION SWEDEN
(INCLUDING AMENDMENTS 2014)
STATUTES OF THE NON-RESIDENT NEPALI ASSOCIATION SWEDEN 2010 ( INCLUDING AMENDMENTS 2014 )
The statutes has been re-stated with amendments and adopted by the special general meeting of the Association held in Stockholm on september 30, 2014.
ARTICLE 1: NAME
The name of the Association is “Non-Resident Nepali Association Sweden” hereinafter called “NRNA Sweden”. It shall also be known as “NRNA-National Coordination Council Sweden” that is associated with NRNA-International Coordination Council (ICC) registered in Nepal as non-government organization.
ARTICLE 2: DEFINATION
In this statutes, unless otherwise specified,
2.1. Non Resident Nepali(NRN) means a Nepali citizen or a person of Nepali origin who is living outside the SAARC member countries at least for two years other than a Nepali citizen employed in a resident Nepalese mission.
2.2. A Person of Nepali Origin means some one who was a Nepali citizen; and is a citizen of a non-SAARC member country; or is a descendant of someone who was a Nepali citizen; and is permanently residing in countries other than SAARC member countries.
2.3. NRNA means the Non-Resident Nepali Association , the global association of NRNs which is registered and recognized in Nepal as a non-government organization.
2.4. International Coordination Council (ICC) means the executive team of the NRNA.
2.5. NCC means National Coordination Council and the national executive team of NRNA Sweden.
2.6. Association means Non-Resident Nepali Association Sweden.
2.7. SAARC Countries means full member countries of the South Asian Association for regional cooperation.
ARTICLE 3: COMMITMENT
The Association is dedicated to organising Nepali diaspora in Sweden under a democratic, non-profit, non-political, non-government, secular, multi-cultural community based organisation.
ARTICLE 4: OBJECTIVES
The objectives of the Association are to :
I. Unite all Non Resident Nepali of Sweden under an umbrella to form a institutional movement to preserve socio-cultural identity.
II. Contribute towards charitable and community development initiatives including disaster response in Nepal.
III. Serve as Swedish country chapter of NRNA- International Coordination Council and support its objectives and programs.
IV. Co-operate with other organizations with similar purposes.
V. Advance friendly relations between Sweden and Nepal.
ARTICLE 5: MEMBERSHIP
5.1. Membership of the Association shall be open to all persons residing in Sweden who can establish that he or she is a NRN.
5.2. The membership of the association shall consist of the following types:
I. General Members: A resident of Sweden, who can establish that he or she is a NRN as described in 2.1 upon application shall unconditionally be General Member for free.
II. Registered Members: A General Member eighteen years of age or above who has paid applicable membership fees as set out in article 4 shall be a Registered Member. Application of a Registered Member has to be approved by the NCC.
III. Associate Members : Associate membership may be offered to people of non-Nepali origin who are interested to join NRNA Sweden by paying applicable fees with an interest in promoting and helping Nepal and people of Nepali origin. The annual general meeting shall make decisions in issuing Associate Membership to such persons .
5.3. Only Registered Members shall have rights to attend at any annual special general meeting and vote in all issues that require voting.
5.4. The personal/private information of members should be kept confidential at all times as per the privacy act of Sweden.
ARTICLE 6: MEMBERSHIP FEES
6.1. No membership fee shall apply to General Members.
6.2. Membership fee for Associate and Registered members shall be decided annually by annual general meeting.
ARTICLE 7: LEGAL IDENTITY
Official decisions and letters, on behalf of the association, will be signed by the president or by the other executive member(s) who are elected by the annual general meeting
ARTICLE 8: EXECUTIVE COMMITTEE
8.1. The Executive Committee, hereinafter called the Committee shall be responsible to fulfil and promote the mission and objectives of the Association.
The Committee shall at least be composed of Seven office bearers and two members as follows:
Members (at least)————– 2
8.2. Tenure of the Committee shall be two years from the date of election.
8.3. All members of the Committee including the president shall be elected by the Registered membership at annual general meeting called by the outgoing Committee.
8.4. The president of the Committee shall not be eligible for re- election to the same position more than two consecutive terms.
8.5. Any member of the Committee can resign to the president. In the event of resignation or inability to serve, any Registered Member of the Association named by the majority of the Committee shall fill such vacancy. Such appointment shall be valid until next election.
ARTICLE 9 : MEETING OF THE COMMITTEE
9.1 The president is responsible for calling and convening the committee meeting.
9.2 Minimum 4 committee meetings should be held in one year period of time.
9.3 The president must call for an executive meeting if three or more members of the Committee so require.
9.4 For Committee meeting a quorum shall be constituted as set out in article 11.
9.5 Decisions shall be decided on the basis of a simple majority vote of members present .The President has a casting vote in a tie.
ARTICLE 10: ANNUAL GENERAL MEETING
The annual general meeting shall be the highest decision making forum of the Association. It should be held in conjunction with the Committee’s annual meeting
10.1. Annual general meeting shall be called and organized by the Committee.
10.2. At least one annual meeting shall be held annually.
10.3. Official notice of the annual general meeting shall be announced four weeks in advance by email or by post or by phone.
10.4. The association will decide the following issues at the annual general meeting:
-Discussion and approval of the Treasurer’s report.
-Memberships raised questions.
-Election of auditors and deputy.
-Amendments of the statutes of the Association, if required.
-Election of the Swedish delegate to the ICC if and when required.
-Election of new Committee if and when required, and
-Other relevant issues.
10.5. All business issues which are placed before the annual general meeting for final decision shall be decided on the basis of a simple majority vote of Registered members present.
ARTICLE 11: SPECIAL ANNUAL GENERAL MEETING
11.1. The Executive Committee may convene Special General meetings of the Registered memberships to discuss any specific topic or subject matter.
11.2. A special general meeting can also be called when at least twenty-five percent of the Registered memberships requests it by a petition to the Committee. The motion shall be received by the Committee at least four weeks before the meeting.
11.3. No business other than those specified in the notice of the meeting shall be transacted at any special general meeting.
ARTICLE 12: EXECUTIVE COMMITTEE’S ELECTION
12.1. The election shall be conducted by the Election committee (consists of 3 members) appointed by the Committee.
12.2. The Election committee may request nominations from the Registered membership.
12.3. A nomination is valid if at least two members support the nominee.
12.4. After the completion of the nomination process, the Registered membership will be asked to vote.
12.5. The election shall be by secret ballot or by consent.
ARTICLE 13: FINANCIAL YEAR
Financial year of the Association will be from January to December. The Association will have a separate bank account in its own name and financial transactions will be signed by the President and the Treasure.
ARTICLE 14: QUORUM
14.1. In meetings of Committee, online or physical presence of a minimum of 51 percent of the Committee members is required to constitute a quorum. If 51 percent is not achieved for the first time then 35 percent of the Committee members is required to constitute the quorum for the same meeting.
14.2. In annual or special general meeting physical presence of a minimum of 35 percent of the Registered members is required to constitute a quorum.
ARTICLE 15: EXCLUSION
15.1. An elected member of the committee may be removed by the annual or special general meeting for the following circumstances:
I.If the member is absent (in person or via teleconference) from
the three consecutive scheduled meetings and the reasons for
such absences are not considered satisfactory.
II. If the member has violated the statutes of the Association and shown a blatant disregard for his or her fiduciary responsibilities.
15.2. Question of exclusion shall not be given until member received some of the conditions that led to membership questioned.
15.3. At least two-Thirds (2/3) of the Registered members shall constitute a quorum at any regular or special general meetings in order to discuss on the matters regarding exclusion of elected Committee members.
ARTICLE 16: AMENDMENTS
This statutes may be amended by simple majority of the Registered members present in the annual or special general meeting called by the Committee.
ARTICLE 17: LOGO
The logo of the Association shall be as follows:
ARTICLE 18: DISSOLUTION OF THE ASSOCIATION
The association may be dissolved by a resolution passed by a two-thirds majority of the Registered members present in the annual meeting. The association’s remaining assets shall be vested in an organization with similar purposes.